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Welcome to University Libraries content maintainer training! The OU Libraries' website provides critical information that needs to be accurate and up to date for users. While the web team keeps the system up to date and running, we require partnerships with subject experts to maintain the content so that it reflects the most accurate services, resources, and policies.

What is Drupal

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The OU libraries Libraries' website is built using Drupal 9, an open content management system (CMS). This system allows employees outside of the web team to find and edit content that they are responsible for maintaining, as well as authoring new content on the site. The first thing to understand about creating content on the libraries' website is the capabilities and limitations of the system:

  • The content management system, or CMS, is not intended to be a collaborative writing platform. Only the assigned content maintainer can edit the page.

    • For this type of content creation, we recommend starting your new content in a cloud document that can be shared out with multiple people and edited together with track changes and comments. 

  • Each page has a single content maintainer as the point of contact. This helps clearly define whose responsibility it is to maintain the page.

  • The system is designed to help users build a web page without having to know a single line of code. This includes bolding text, adding bullets, or inserting hyperlinks. The content authoring experience is very similar to using a word document.

  • The system is designed to provide users with a content dashboard where they can manage their content in one easy location.

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Content Dashboard

Accessing the Content Dashboard

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You can also access the dashboard by going to librariesto libraries.ou.edu/mycontent.

If you do not see a link to your content dashboard, please contact web services at libwebhelp@ou.edu for access to the content dashboard.

Content Dashboard Overview

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After logging in and accessing the Content Dashboard, ,you users are now able to see view the following options:

  • Add New Content

    • Add content such as basic pages, and research guides.

  • Other Tools

    • The "Other Tools" section will provide various links that can be useful to content maintainers. The links available here can differ depending on what roles a user has. 

  • New Content

    • After creating new content, it will appear under the "New Content" section. In this section, you can see content that has the “Publishing status” set to “draft”. These items are marked as "Drafts" in the content dashboard and only you can see them. Next to that section is the "Waiting on Approval" section. This contains content that has the “Publishing status” set to “Ready for Review.” These items have been sent to the content administrators for final approval and will automatically be removed from this list once approved. 

  • Needs Annual Review

    • Published pages will need to be audited annually as a way to keep information on the page updated and correct every year.

  • My Content

    • A full list of the published content you manage. 

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The system uses templates that provide various page layouts, such as section headers or two column text, to give the content variety. For most content maintainers, you will see the option to add two types of content: basic pages and research guides. You might see an additional type or two here depending on you your department or role.

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To add a new page, for example, click on the “Basic Page” link under the “Add New Content” section.

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Section Type

Example

Section Header

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Full Width Text

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Featured List (Grey and White Background Options)

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Image Left-Text Right

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Image Right-Text Left

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Two Column List

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Two Column Text

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Full Width Image

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There is no limit to the number of sections that can be added, but it is recommended to keep them to a manageable list. Once created, the sections can be removed one by one or can be reordered by dragging the section to the desired location. While in "Draft" status, you can update the content as many times as you'd like; the content will not expire in that state.

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Under the "Other Tools" section, there are resources you may frequently use such as the "E-resource problem report".

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Some accounts might have more than one tool under this section, depending on their department or roles.

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If you have the role to manage e-resources, you will see this link. It will take you to a separate page where you can search for, edit, and create e-resources.

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To create a new e-resource click "Add new resource". In the list of e-resources, you can:

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Content Maintainers will also have access to the E-Resource Problem Report page.

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This page will provide you with the ability to submit a new resource problem as well as review and edit existing problems. 

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Note

The existing content strategy policy needs to be updated. This is a deliverable for phase II of the website redesign project. Tentative date: Spring 2024

All content authored on behalf of OU Libraries is subject to the content strategy policy. Every content maintainer should be aware of these policies to stay in compliance with the guidelines outlined there. The policy document can also be found here: content strategy policy.

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Needs Annual Review Section

Each year, over the summer, the entire OU Libraries organization will review content on the website. Content maintainers can view their list of flagged items in this section of the dashboard.

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During this review content maintainers will receive an email notifying them that it is time to review their content. This email will provide a checklist of things to look over.

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