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Each year, usually over the summer, the entire OU Libraries organization will review content on the website. Content maintainers can view their list of flagged items in this section of the dashboard.
What to expect
Announcements
Prior to the Annual Content Audit, content maintainers and other stakeholders will be notified that the audit is happening. This will be done in the following ways:
Announcements in Weekly Update
Announcements at SMT and department meetings
Audit Email to content maintainers
Initial Audit email
During this review, content maintainers will receive an email notifying them that it is time to audit their content. This email will provide a checklist of things to look over.
Expectations
The content audit is a great time to make sure all information in your content is correct! This is a very important step in the process of keeping the site up to date and the information correct. Keep in mind, the web team is not the expert on your content, you are!
Check for accuracy of phone numbers, emails, and changes to titles, personnel, or positions.
Check for common spelling, grammar, and format issues.
Check any dates and data and verify they are correct.
Check for ADA and 503 compliance.
All images need to have alt text
Any videos linked or embedded need captions
Any links need descriptive text that describes the link. Simply saying click “here” is not accessible.
You need to verify that all links in your content are still active. Especially links that go to other sites outside of libraries.ou.edu. These external links tend to change a lot and a resource you are linking to might not be available anymore.
Cross reference the OU Libraries lexicon document and verify that all defined language is correct in your content.
Completing the audit
Once each page has been reviewed and necessary edits have been made, content maintainers can clear the flag for the audit (uncheck the box) to signal that they have completed the task. Be sure to save!
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