Content Comparison

DSDS Outreach Planner Board

Planning board to keep track of current outreach and communication tasks, establish deadlines and provide status updates.

• Owner: DSDS Team, Digital Projects Librarian

• Workflow: Specific workflow details will be noted in the board. Team members should provide updates and ask questions in the board. Digital Projects Librarian will add notes and deadlines.

• Location: Microsoft Planner in DSDS Team SharePoint

N/A

DSDS Team, DSI Leadership, UL MarComm

DSDS SharePoint - Communications Folder

Central documentation hub for DSDS marketing materials

• Owner: DSDS Team, Digital Projects Librarian

• Workflow: Team members can find all communications and outreach materials in this folder. Maintained by Digital Projects Librarian

• Location: DSDS Team SharePoint

N/A

DSDS Team, UL MarComm

Communications Check-in Meetings

Semesterly meetings to check in and plan communications priorities for the upcoming semester

• Owner: DSDS Team, Digital Projects Librarian, Jessica D, UL MarComm

• Workflow: All team members should be ready to discuss ideas and priorities for communications needs, including new workshops, events, etc. Digital Projects Librarian will maintain meeting agenda and notes.

• Location: Zoom or Bizzell

Every Semester (additional meetings as needed)

DSDS Team, Jessica D, UL MarComm

DSDS Office Hours

Weekly office hours held by DSDS personnel

• Owner: DSDS Team, Digital Projects Librarian

• Workflow: Office hours should be discussed and times updated before the start of each semester.

• Location: Bizzell LL121C

Weekly

OU Faculty, Staff & Students

DSDS Workshops

DSDS workshop offerings.

• Owner: DSDS Team/Workshop Instructors, Digital Projects Librarian

• Workflow: Workshops should be discussed and decided every semester. Digital Projects Librarian will coordinate with Research Workshops Committee to have events scheduled and marketed.

• Location: Primarily Bizzell or online; could be at other locations upon request.

Every Semester (schedule TBD)

OU Faculty, Staff & Students

DSDS Central Web Page

Central hub to locate all DSDS services. Entry point to schedule consultations, find office hours, and contact DSDS. Links out to all public-facing resources.

• Owner:

• Workflow: Should be updated before the start of each semester

• Location: UL Website

N/A

OU Faculty, Staff & Students

DSDS Services Web Pages

Service specific website pages for DSDS.

• Owner: DSDS Team Service Leads

• Workflow: Service leads are responsible for associated web page content. Should be updated before the start of each semester.

• Location: UL Website

N/A

OU Faculty, Staff & Students

Digital Scholarship Resource Guide

Create and publicize a well-maintained resource guide of digital scholarship tools, funding opportunities, community partners and other relevant resources.

• Owner: Digital Scholarship Librarian

• Workflow: TBD by Digital Scholarship Librarian

• Location: LibGuides?

N/A

OU Faculty, Staff & Students

DSDS Service & Schedule Updates

Semesterly outreach effort to publicize DSDS services, office hours, resource updates, and upcoming workshops and events.

• Owner: Digital Projects Librarian

• Workflow: The Digital Projects Librarian will work with DSDS team, UL staff, MarComm and campus partners provide outreach to update the community on DSDS services, workshops and events.

• Location: Various - could include emails, meetings with liaisons, etc.

Every Semester

UL Staff, Campus partners, OU Faculty, Staff & Students

DSDS Directed Outreach

Directed outreach to colleges, organizations, and advising offices to promote DSDS services

• Owner: Director of DSDS, Digital Projects Librarian, DSDS Team

• Workflow: The Director of DSDS, Digital Projects Librarian and DSDS team should continue work to establish contacts with with specific OU departments and organizations so that they may be folded into regular communications channels.

• Location: Various - includes email, meetings, presentations, etc.

Ongoing

Advising offices, campus orgs, resource centers

Digital Projects Directed Outreach

Directed outreach to establish Digital Projects consultations and service offerings

• Owner: Digital Projects Librarian

• Workflow: Digital Projects Librarian should create public-facing materials and execute specific outreach in support establishing Digital Projects services for faculty and graduate students

• Location: Various - includes email, meetings, presentations, etc.

Ongoing (exact schedule TBD)

OU Faculty centered - UL Staff, Campus partners, Advising offices, campus orgs, resource centers

Digital Scholarship Community Events

Community events to promote tools and resources of interest to the Digital Humanities community

• Owner: Director of DSDS, Digital Projects Librarian

• Workflow: Director of DSDS & Digital Projects Librarian will work together to plan events, bringing in DSDS team members as schedules allow.

• Location: Mostly Bizzell, TBD

At least one per semester (schedule TBD)

OU Faculty, Staff & Students

Digital Scholarship at UL Newsletter

Semesterly newsletter with updates, features of current work with faculty and students, and upcoming events/workshops.

• Owner: Digital Scholarship Librarian, Digital Projects Librarian

• Workflow: Digital Scholarship Librarian & Digital Projects Librarian will work together (with graduate assistants?) to curate a semesterly newsletter.

• Location: Email, platform TBD

Every semester

OU Faculty, Staff & Students