Content Comparison

New + Improved

Fixes & Updates

• intranet, files.libraries (legacy d7)

• OJS sites

• SHAREOK

Update expiring SSL certificates for AWS-managed database servers

Brief downtime for database reboot, 2-3 minutes

New + Improved

Fixes & Updates

https://journals.shareok.org/jheai

Updating configuration file to increase each user's public files directory limit to 512MB. Requires restarting PHP.

Very brief downtime expected (~1min). Planned to deploy 8/12 at 11am.

•  Post to Slack

SHAREOK

Updating for email logger at 8:00AM

10 mins expected to bring back the server

SpringSshare

Switching to SSO for authentication

Very brief downtime ~2minutes.

New + Improved

Fixes & Updates

repository.ou.edu

Custom Module Installation

• This custom module removes the “Open File” button on the Islandora PDF Viewer. The “Open File” button lets users view files from their desktop on the repository’s PDF viewer. This functionality may be confusing and is unnecessary. This update will streamline the interface and reduce confusion.

No downtime planned. Planned to deploy 8/5 at 11am.

New + Improved

Fixes & Updates

digital.libraries.ou.edu

Deprecating service and redirecting to repository.ou.edu

No downtime planned. Will deploy at our around 9:30 am on 7/29.

Libraries Site

• John updates

  • 240729 Update Contrib Modules -

    Jira Legacy
    server System Jira serverId 10782015-3b71-3f07-8392-80debec23e15 key DSI-1417

  • https://www.drupal.org/project/date_popup/releases/2.0.2

  • https://www.drupal.org/project/eca/releases/1.1.8

  • https://www.drupal.org/project/field_permissions/releases/8.x-1.4

  • https://www.drupal.org/project/page_manager/releases/8.x-4.0-rc3

  • https://www.drupal.org/project/twig_tweak/releases/3.4.0

  • https://www.drupal.org/project/views_bootstrap/releases/5.5.0-beta4

  • https://www.drupal.org/project/views_templates/releases/8.x-1.6

  • https://www.drupal.org/project/webform/releases/6.2.7

  • 240729 - Bugfix A-Z E-Resources -

    Jira Legacy
    server System Jira serverId 10782015-3b71-3f07-8392-80debec23e15 key WSSD-1166

• Kyle Updates:

  • Module updates:

    • Token

    • CKE5 plugin pack

    • CKE5 premium pack

  • Added spell check back in text editors now that the module issue has been fixed!

  • Added word and character count to text editors as well.

  • Removed code pertaining to research guides in global.js from the custom theme file. 

  • Disabled layout builder for basic pages. Only build your page is shown, so default layout with only that shown is fine. 

  • Removed empty h1 from overwrite in reserve a room view

  • MiniOrange SSO SAML xml uploaded and in config

  • Fixed proxy link issue on taxonomy eresources view. Prev was not checking for proxy checkbox before adding proxy URL. 

  • Removed code in re-write for my favorites on the home page. Had logic for research guides and they are now removed. 

  • Fix to hover for A-Z on eresources view. Now stays white font

  • Fixed make an appointment link on resources by subject page to show as white font color properly.

  • Removed guides from locations pages in layout builder. Will replace with link to guides subject page in “build your page” section. 

  • Added new field in resources by subject taxonomy to store the lib guides subject ID. This ties to code in taxonomy-term--resources-by-subject.html.twig template file that will display the proper lib guides widget based on the subject Id provided. 

  • Removed research guides view from locations page layout builder layout.

  • Disabled Resources by Subject: LibGuides view

  • ECA change to merge edited eresources and URL eresource actions. New email includes URLs even if other data was changed for the entity. Now, no need for two different emails. 

  • Added revisions when editing eresources for better tracking of changes. 

  • Added Node revision delete module. Set up to delete older than 10 revisions for now. 

None

New + Improved

Fixes & Updates

Primo/Discover Updates

Scheduled maintenance

Estimated Start time: Sunday, 2024-July-14 05:00 UTC

Estimated End time: Sunday, 2024-July-14 11:00 UTC

Exhibits site

Updates

Core 10.3.1 update.

Module updates: Blazy, entity reference field format, jquery UI, jquery UI Accordion, jquery UI datepicker, webform

None

Libraries site

• Config files cleanup

• Core: 10.3.1

• Split of error message visibility on prod (hidden on prod, shown on dev)

• Modules updates

  • Added Author bulk assignment

  • Address

  • Calendar

  • ECA cm

  • External auth

  • Gutenberg

  • Miniorange saml

  • Dashboard total control

  • User protect

  • Webform

None

New + Improved

Product/Service

Description of change; how it impacts users

Estimated downtime / actual downtime (time slots)

•  Communication checklist

Fixes & Updates

Help.libraries page updates

• The Library Tech Help button will be redirected to the UL IT TDX form.

No downtime expected

•  Post in UL Weekly Newsletter  

Alma Updates

Scheduled maintenance

Estimated Start time: Sunday, 2024-July-07 07:00 UTC

Estimated End time: Sunday, 2024-July-07 09:00 UTC

New + Improved

Product/Service

Description of change; how it impacts users

Estimated downtime / actual downtime (time slots)

•  Communication checklist

Fixes & Updates

Libraries site updates

• Drupal Core 10.3.0 update

  • Large update that is virtually the last step before Drupal 11. The third and final feature release of Drupal 10 ships with a new experimental Navigation user interface, stable Workspaces functionality, stable Single-Directory Components support, simplified menu editing, taxonomy moderation support, new recipe and access policy APIs and more.

  • Note: new admin navigation is not activated yet, will test internally along with other new features before making live for all.

• Remove gutenberg cloud and example blocks modules

• Added miniorange SAML/SSO module

• Fix to events error handling on homepage and events page

• Module updates:

  • CAS

  • Ctools

  • feeds

  • entity reference field formatters

  • gutenberg 3.0

  • Jquery UI Autocomplete

  • Jquery UI Datepicker

  • Jquery UI Draggable

  • Jquery UI Menu

  • Jquery UI Slider

  • Jquery UI TouchPunch

  • Panels

  • Search API

  • Stle Options

  • Views Bootstrap

  • VBO

  • Views Dependent Filters

No downtime expected

•  Post in UL Weekly Newsletter  

New + Improved

Product/Service

Description of change; how it impacts users

Estimated downtime / actual downtime (time slots)

•  Communication checklist

Fixes & Updates

Libraries site updates

• On 6/17, the following was completed

• "Research guides" link on homepage under "quick links" has been changed to guides.ou.edu

• "Research guides" link on resources page under "tools for finding resources" has been changed to guides.ou.edu

• "Research guides" link on all services pages have been changed to guides.ou.edu

• Research guides favorites have been removed from home page section "My favorites (recent)". Only eresources shown here now.

• Research guides favorites have been removed from my favorites page (https://libraries.ou.edu/my-favorites ). Only eresources shown here now. Text also reflects the removal of guides and only mentions databases.

• If user navigates to the old guides index page (https://libraries.ou.edu/guides-index ) the site will automatically redirect to guides.ou.edu

• Internal setting - The content type research guides has been removed from the ability to save as a favorite via the Drupal flag module.

No downtime expected

•  Post in UL Weekly Newsletter  

New + Improved

Product/Service

Description of change; how it impacts users

Estimated downtime / actual downtime (time slots)

•  Communication checklist

Fixes & Updates

Libraries site updates

• Core 10.2.6 update.

• Module updates: Better exposed filters, blazy, BPMN.io , CAS, ECA, field formatters, REST API access token, token filter, jQuery ui.

• Added CKE5 plugin pack for more editing features. New features for WYSIWYG editors: Spell check, word count, full screen, indentation, find/replace.

• Added webform anonymous submission module.

• Removed some patches now that they are covered via module update (gutenberg_bs_blocks and res_api_token).

• Added report a problem dpsace webform since it was only added on prod.

• Edits to request to film or photograph webform (ticket WSSD-1103).

NA

New + Improved

Product/Service

Description of change; how it impacts users

Estimated downtime / actual downtime (time slots)

•  Communication checklist

Fixes & Updates

Update Islandora MySQL database configuration.

 Apply new config and restart tomcat

 Brief downtime for restart at 10am

New + Improved

Product/Service

Description of change; how it impacts users

Estimated downtime / actual downtime (time slots)

•  Communication checklist

Fixes & Updates

SHAREOK update including Prod and Test

Remove OSU from About text and hide OSU collection on SHAREOK site

10am, approx. 90 minutes with no downtime

Drupal Database Updates

Update Drupal MySQL RDS instance to 8.0

10am, approx. 45 minutes downtime

•  UL weekly Update
•  Post to Slack

Library Site Updates

Core 10.2.5 update. Module updates: Blazy, bootstrap horizontal tabs, flood control, gutenberg bootstrap blocks, rest api access token, search api, simple xml sitemap, slick carousel, token

NA

Exhibits Site updates

Drupal core update 10.2.5. module updates: Blazy, config ignore, config split, slick carousel

NA

New + Improved

Fixes & Updates

OJS Database Updates

Update OJS MySQL RDS instance to 8.0

9am, approx. 30 minutes downtime

•  Email major stakeholders
•  UL weekly Update
•  Post to Slack

Islandora and Lichfield Database Updates

Update OJS MySQL RDS instance to 8.0

10am, approx. 30 minutes downtime

•  Email major stakeholders
•  UL weekly Update
•  Post to Slack

New + Improved

Tech Lending moving to LibCal Equipment - Updated web page to go live and individual equipment web pages to be deleted.

On Monday, March 25, the UL's new Technology on Reserve Program will go live! Using the LibCal Equipment Module in our LibApps Platform, library users will be able to reserve technology in advance. LibCal Equipment will streamline the check-out process for UL's front-line employees and give library users more self-sufficiency and options during the reservation process.

1:00pm -1:30pm

Communication checklist:

•  Confirm w/ Kelly
•  UL Weekly update

Fixes & Updates

The CID Web team will be deleting the following deprecated sites on Monday, 3/25. They are all internally-hosted, out-of-date sites that require more maintenance than we have the bandwidth to provide:

Explore

A site meant to display information about OU libraries for investors.

• The information is out of date due to the new strategic plan.

•  We will redirect to libraries.ou.edu

• The site has been captured in the Wayback Machine.

9am

•  SMT approval
•  WAWG head’s up
•  UL communication
•  UL comment period

Vision

Older site for promotional materials.

• "Replaced" by Explore but never decommissioned.

•  Redirect to libraries.ou.edu.

• The site has been captured in the Wayback Machine.

9am

•  SMT approval
•  WAWG head’s up
•  UL communication
•  UL comment period

Libraries- Legacy

The UL website prior to 7/31/23. Kept alive via password in case we need to reference anything.

• The Web team has not received any recent requests for access

•  The site has been scanned and archived in the Wayback Machine and UL ArchiveIt.

9am

•  SMT approval
•  WAWG head’s up
•  UL communication
•  UL comment period

Intranet Community

Old section of the intranet that requires separate maintenance from the intranet. Contents include awards, photo contest, games, etc.

• ‘Community’ has already been removed from the intranet’s navigation menu, therefore, no one was navigating to it or knew it existed.

•  Budget and Finance Office has an inventory of past UL Award recipients.

9am

•  SMT approval
•  WAWG head’s up
•  UL communication
•  UL comment period

Intranet Stats

Old section of the intranet that requires separate maintenance from the intranet. It displayed various stats, pulling info from other systems (Google Analytics, LabStats, Traf-sys, etc.).

• The information is archived in those individual systems.

•  Stats are tracked by Brianna Narr. Will work with her to rebuild a stats page if desired.

9am

•  SMT approval
•  WAWG head’s up
•  UL communication
•  UL comment period

Intranet Directory

Intranet employee directory.

• We have a public libraries.ou.edu employee directory, so maintaining the intranet directory requires duplicate work.

9am

•  SMT approval
•  WAWG head’s up
•  UL communication
•  UL comment period

New + Improved

ILLiad

We will be migrating the ILLiad server on 3/19/24 to an OCLC hosting solution.

Interlibrary Loan and Sooner Xpress service will be unavailable during the first half of the day.

/wiki/spaces/CIW/pages/2771025921

Approximately 8am-12pm

•  Website Alert
•  UL Weekly Notice
•  OU IT Alert
•  #outages channel update at start and finish

New + Improved

SHAREOK Prod

SHAREOK Test

Remove the trademark from title in the header section and add trademark to trail

Users can see trademark in breadcrumb trails

8:00-8:30AM

•  Notify partners
•  Update #outages channel during maintenance

Fixes & Updates

Reverse Proxy (quick restart affects all AWs-hosted web services)

Update and config cleanup

9:30- 10:00am

 Postponed

Database Security Groups (no expected impact for users)

Update and config cleanup

10-10:30am

Postponed

New + Improved

Product/Service

Description of change; how it impacts users

Estimated downtime / actual downtime (time slots)

•  Communication checklist

Fixes & Updates