Presentation Set-Up for the Great Reading Room (GRR, Wookie Noises)
- Emily Wolf
I have no clue if this is in the right spot in confluence cause I get it wrong everytime, my condolences.
ANNNYYYYWAAAYYYSSS; this page is a list of items you’ll need, and how to’s for the GRR (specifically written while we were setting up for Personnel Awards, but I’m sure this can transfer to most set-ups with similar demands as GRR).
Equipment
Computer for audio and video set up
Computer not for that
Camera or OWL for zoom
iPad mini for OWL (or something to control OWL view)
PA system (the glorified karaoke machine) with power and all necessary cables for audio and stuff to work
Painters tape and the super strong tape that ruins the floors
Podium depending on where this is (for GRR then yes)
SO MANY USB Extenders (read that in a high pitched, falsetto, panicked voice like Ron the robot from Ron’s Gone Wrong… if you don’t know what I’m talking about stop reading this and go watch that movie, it’s on Disney+)
Surge Protectors/extra outlets and extension chords to be safe
Microphone with USB input and audio jack and microphone stand
Whatever else your happy little heart might need
Set Up
Right and Left Speakers Set up, plug into back of control panel (marked by right and left, the side without all the knobs), set these up where the microphone sits behind them so we don’t get feedback
Audio Jack has Stereo and Mono switch
plug the jack into a phone or something to test sound and set to stereo to test
There is a bluetooth microphone that automatically pairs but we aren’t using that in GRR because of zoom streaming
This mic pairs and is controlled by the mic controls with the red protector over the audio jack
All the wire microphones can go in Mic 2/Mic 3 inputs and controls and are controlled by coordinating color on the control panel
There is an aux plug in as well as the audio input for the microphones as well as a switch labelled Mic and Line this just determines whether or not it gives power (obviously use mic for mic and line for if you’re bumping jams on your iPhone like Rascal Flatts sings about)
In the Great Reading Room (GRR or Wookie Sounds) we had the volume set around 6 or 7
The microphone used is a Samsung(?) microphone that has audio line for the PA system and USB compatibility so you can run it to speakers and computer at the same time (GOOD FOR ZOOM HINT HINT)
This is also where the UNGODLY amount of USB extenders comes into use :)
There is a computer with a user/admin account meeting_owl (it’s a Mac in this case)
This is what the meeting OWL and zoom and the microphone will run into :)
Owl setup for zoom is the same as what the camera would be if it was working (I am throwing so much shade at the camera right now it might as well have been hit by a palm tree farm).
Log into zoom
Click the carat (^) on the video icon and click whatever you need your camera to be (in this case it’s a meeting OWL because the Rebel cameras decided to Rebel, hahahahahahah please laugh)
Check that your audio input is the microphone plugged into the computer (same way you did video but the audio icon)
With the meeting OWL use an iPad mini where you can control what the owl looks at
Now, grab your second computer and log into zoom on a different account so you can see what the other viewers are seeing and adjust as necessary (make sure you’re viewing in speaker and not gallery)
Troubleshooting
Rebel 6 and 7 cameras should be compatible with the canon camera software on the computers but if they aren’t just use a meeting OWL it’s not biggie they both work (but you can cry if neither work for some reason)
If the Rebel cameras don’t want to work you could ask anyone from Marketing, we didn’t have luck with it this time, but they may be of some help (we have Revel T6 and T7 Canon Cameras)
If the OWL, upon power up, doesn’t hoot and just has a blinking light it means the OWL is now an OWL ghost (but if we send the dead one back to the OWL manufactures, they’ll send us a new one like they did when Travis’s OWL kicked the bucket).
Extra
Painters tape is safe for floors but it’s obnoxious so use neutral colored tape that isn’t safe for floors over it
Pitchas and captchas
Please note, that as of May 17, 2023, this documentation hasn’t been tested, and will be tested for the first time in 2024 in the GRR Personnel Awards (unless something of a similar manner happens sooner) so if it’s missing stuff, I apologize, but it will probably be missing much.